Some special functions of WinVNKey

CONTENT

1. Correcting the deformation or the square-box in email
2. Convert uppercase / lowercase
3. Look up Hỏi/Ngã (the Falling and Rising tonemarks) in Vietnamese words
4. Character Map                                             
1. Character map of Microsoft Windows
2. Unicode typepad of WinVNKey                                       
5. Why having Vietnamese charset (character set - encoding) conversion?
6. Convert between Vietnamese charset for plain text                                                     
1. Convert from file
2. Convert from the clipboard by Conversion dialog box
3. Convert from the clipboard by menu
4. Convert from the clipboard by hotkeys                           
7. Font conversion for text in RTF format
8. Conclusion

Appendix: Some basic tips about Vietnamese Font Management for Windows

Note: This article is an outline version, suitable for most new users in contact with WinVNKey. If you want to learn more or want to explore more advanced functions, please read "Understanding the special functions of WinVNKey".

WinVNKey is free software to type Vietnamese and other languages. Besides the function to assist typing Vietnamese more accurate and faster, WinVNKey also has many features that other software does not support or have supported but not perfect yet.

WinVNKey software can be download from http://winvnkey.sf.net . WinVNKey can be installed in the interface of English or Vietnamese. Some of the functions of WinVNKey located in the blue hyperlink (Figure 1). For instance, if wanting to change the sign of the typing method, we click on the word phrase "Typing Method" at the Main page. In addition, WinVNKey also provides other functions via the menu in the "Run" button. (Figure 2)

Figure 1: Layout of WinVNKey in Main page.

Figure 2: Some features of WinVNKey located in the Run button.

This article is to introduce several useful special functions of WinVNKey as follows:

-       Correcting the deformation or the square-box in email (eg Yahoo mail, Hotmail ...).

-       Convet uppercase / lowercase, uppercase in first sentence, beginning of the letter in Vietnamese text.

-       Look up Hỏi/Ngã (the Falling and Rising accent mark).

-       Supports Character Map.

-       Convet charset (character set - encoding) for plain text.

-       Convert documents in format: Telex, VNI, VIQR (VietNet), ...

-       Automatic re-typing documents.

-       Convert text in RTF (rich text format).

1. CORRECTING THE DEFORMATION OR THE SQUARE-BOX IN EMAIL

WinVNKey can edit the text in the email which has repeatedly distorted by not properly select UTF-8 or restore the display square-box text in email

Here are a real example that happened. We can use it to practice:

I asked Vinh, my friend, help finding the software that could convert Vietnamese without-accented letter to the accented letter. When I open an reply email from Vinh (writing in words not accented), the email that I sent to Vinh was written in accented had been deformated. Originally email of Vinh is as follows:

Hello anh Binh

Anh vao vovisoft trong do co muc chuyen tu nhung chu khong dau qua co dau nhung khong dung phan mem.

Vay nhe anh binh.

Vinh

> tu binh tran <tubinhtran@gmail.com> wrote:

> 

> Hi Vinh,

> Hôm trước, nghe Vinh nói và o site của vovisoft.com có thể

> thấy software hoán chuyển chữ Việt không dấu qua chữ Việt có dấu.

> Tôi có và o tìm nhưng không thấy.

> Vậy Vinh xem lại và cho tôi cái link dẫn tới software nà y nha.

> Cảm ơn Vinh.

> Trần Tư Bình

To read the deformated email above, we make few steps as follows:

-       Select the deformated email.

-       Press and release the Ctrl key 2 times, then pressing the right mouse

-       WinVNKey will display a menu as shown in Figure 3.

-       Select "E6. Fix weird chars in email letter"

-       Immediately after a few seconds, all of the selected words will be restore the original form in Vietnamese and will be displayed in a new window.

-       If some characters are not converted, we can repeat the conversion process above, but just select the menu E5.

Figure 3: Menu of WinVNKey after pressing Ctrl key two times and pressing right mouset.

Notice that the menu E5 (or E6) can also be used to correct the square characters in email as in Figure 4. After the conversion, they will be as Figure 5.

Figure 4: Yahoo Email error displaying the squares in some of Vietnamese letters.

Figure 5: After fixing, email is displayed in a new window.

2. CONVERT UPPERCASE / LOWERCASE

WinVNKey can convert uppercase / lowercase, uppercase first sentence, the first letters of words, for text written in any character set in which of the almost 100 charsets that WinVNKey support: Unicode, VISCII, ABC, VNI , VPS, etc. For this, before the convertion, we have to choose the correct charset in the Main page.

Microsoft Word is also able to convert Unicode uppercase / lowercase [Format> Change Case], but only applies to the composed characters. When it saw the Vietnamese Unicode font (precomposed characters), Microsoft unchange the word unless it coincides with the letters used in Western Europe (such as đ, à, á, ã, è, é, ù, ú, ...). For example, when choosing to change to uppercase, Microsoft Word will change the phrase the "Hoán đổi" into the "HOÁN ĐổI". If that text written in the old Vietnamese encodings (such as ABC, VPS, ...) Microsoft Word will convert wrongly because it does not understand these charsets.

Meanwhile WinVNKey also have the Unicode conversion function uppercase / lowercase just like Microsoft Word (that is to support all languages in the world). Besides, WinVNKey is also superior than Microsoft Word in the following points:

(1) Support for all Vietnamese Unicode precomposed characters.
(2) Support for all texts in the old Vietnamese charsets such as ABC, VPS, etc.
(3) The ability to convert uppercase / lowercase in WinVNKey can work with any editor (such as Word, Wordpad, Notepad, Email, browser, etc.) and not limited to Microsoft Word only.

Here's how to convert with WinVNKey:

-       Select the charset in Main page to match the charset of the text (usually Unicode).

-       Select that paragraph.

-       Press and release the Ctrl key 2 times, then right click mouse.

-       WinVNKey will display a menu as shown in Figure 3.

-       Click an appropriate option (from A1 to A5) to transfer to upper / lowercase, uppercase first sentence, the first letters of words, etc. ...

Note:
If the text is the website, we must Copy > Paste in Microsoft Word or WordPad, etc ... and then convert from this place. The reason is that Web pages do not allow us to change the text (read-only text), except when the word in the text box lets users type.

Comparison the steps between Microsoft Word and WinVNKey
For comparison, we will list the basic steps when converting uppercase / lowercase as follows:

(a) Using Microsoft Word:

1.    Select the text

2.    Click the Format option of MS Word to display a menu

3.    Click the "Change Case" to show sub-menu

4.    Then click on the correct method of conversion

5.    Conversion results will immediately replace the highlighted text that we do not need to paste at all.

(b) Use WinVNKey:

1.    Select the text

2.    Press and release the Ctrl key twice

3.    Right click mouse to display a convertion menu

4.    Then click on the correct method of conversion

5.    Conversion results will immediately replace the highlighted text that we do not need to paste at all.

Thus, if already familiar with Microsoft Word and see this method is easy to use and fast, we can also conclude the conversion of WinVNKey also easy to use and fast as Microsoft Word.

Function of menu display by pressing the right mouse is a feature of Windows that any application (Notepad, Wordpad, Word, etc.) are also supported. Therefore, if we do not press and release the Ctrl key, to inform WinVNKey then when pressed the right mouse, menu of Microsoft Word will be display . The reason WinVNKey need 2 times click the Ctrl key is to avoid mistakes which case the user accidentally touching the Ctrl key (see as press & release 1 time) before pressing the right mouse button.

3. LOOK UP HỎI / NGÃ (the Falling and Rising tonemarks) IN VIETNAMESE WORDS

When you type Vietnamese but wondering whether to use the Falling oe Rising tonemark, we can use the function “Look up Hoi / Nga” in WinVNKey.

To check tonemark, we make few steps as follows:

-       From the Main page, click [Run > Look up HoiNga] as Figure 2.

-       WinVNKey will display a table “Look up ?/~ Tonemarks” as shown in Figure 6.

-       Just type a Vietnamese word with falling or rising tonemark in text box and click "Look up", WinVNKey will display a list of simple or complex words using the falling or rising tonemark to give us the options.

Figure 6: Table “Look up ?/~ Tonemarks”.

Note: You should change the font corresponds to the charset (character set - encoding) that we had in the main page, by clicking "Change Font."
Since both input and output boxes are used the charset we have chosen in "Main Page" of WinVNKey. Therefore, we must choose the font appropriate with the charset. For example:

-       "Arial" for the Unicode character set.

-       "Sans Serif VISCII 1.1" for the VISCII charset.

-       "Sans Serif ABC" for the TCVN-3 charset (ie. ABC).

-       Fonts with the prefix "VPS" for the VPS charset .

-       Fonts with the prefix "VNI" for the VNI charset.

-       ....

4. CHARACTER MAP

For the convenience to users, WinVNKey provides the Character Map, which contains thousands of characters and symbols that we can take out and insert into the article. It is similar to Symbol table of Microsoft Word [Insert > Symbol], but much more details. There are two types of character map:

a. Character Map of Microsoft Windows.
b. Character Map of WinVNKey (called Unicode Typepad)

The use of two tables is similar but Unicode Typepad support more functions, especially the function to access the Han Nom.

A. Character Map of Microsoft Windows

This is the Character Map of the Windows , which can be triggered by one of two ways:

-      From the Start menu > All Programs > Accessories > System Tools > Character Map.

-      From the Main page of WinVNKey: Run > Run Charmap (see Figure 2).

WinVNKey will display Typing Tips panel (Typing Manual ) and Character Map as shown in Figure 7. Follow the Character Map, it is easy to find and take out the letters as you like.

Figure 7: Character Map of Microsoft list the characters depending on font..

B. Unicode Typepad of WinVNKey

From the Main page of WinVNKey, click Run > Run Unicode Typepad, the dialog will be shown in Figure 8. Want to select any text, we click on words and it will automatically appear in the "Characters to copy." We can click on the "Copy" and paste text into other documents.

Figure 8: Character Map of WinVNKey showing the character of each code area.

The biggest difference between Microsoft and WinVNKey character map is the number of words:

-      The character map of Microsoft only shows about 60 thousand words in the basic Unicode plane (the plane of 0).

-      The Unicode Typepad of WinVNKey can display about 300 thousand words in the standard Unicode (including plane 0, 1, 2, 3, 14, 15).

Unicode Typepad of WinVNKey shows each of script / language as listed in the dropdown list of combobox. Each script/language occupies an code area that contains one or more pages, each page includes 128 words.

The buttons on the right of Figure 8 allows us to access quickly the Unicode pages. Every time you press the plus or minus sign, we will turn to or turn back a letter. Every time we press the skinny arrow, we will flip to a page or flip back. Every time we click the medium arrow, we will flip to or flip back 8 pages. Every time we press the fat arrow, we will turn or flip back to 64 pages. If you know the code of the text to search, you can use the menu as shown in Figure 9 by pressing the black arrow below Script button > Search the word.

1. Selecting the fonts for Unicode Typepad
Menu in Figure 9 allows us to select fonts to display text in the dialog. Unfortunately, now we do not have a font that contains the full text of all Unicode, but only one for each region. Therefore, we must choose the correct font, then the text appears correctly, otherwise the text will appear as empty box. There are two ways to select fonts:

(1) Use the same font for all Unicode regions.
(2) Use different font for individual Unicode regions.

We can use (1) to identify all the character region that a font support. When using this method, only the menu A in Figure 9 is active, while the other menu is off.

We can choose (2) if we need to see different parts of the code. When choosing (2), all 13 menus from B to G will work to allow us to select fonts for each code area.

Figure 9: Menu display when press the button “Script”.

If there are Arial Unicode MS font then it is very good because it contains many Latin characters and Hán Nôm. Therefore, we choose this font for menu B, B1, B2, B3 (Fig. 9). If not, we can choose Arial or New Times Roman font for menu B, B1. And in Hán Nôm areas, we should choose HAN NOM A font for menu B2, B3, B4 and HAN NOM B font for menu D, D1, and G. Note that the font Arial Unicode MS only supports menu B2 and B3 only.

2. Using Unicode Typepad to display 8-bit fonts
Althrough called Unicode Typepad, it can still be used to display the old 8-bit charsets of Vietnamese (VISCII, VPS, VNI, ABC, etc.) or 8-bit charsets of other languages. The 8-bit charset is in the form of U +00xx codes, which use the selected font in menu B1 (Fig. 9). Therefore, to display such VISCII charset, we can choose a any font VISCII for the menu A1. Then click the Combobox to display the code area the first two as "Basic Latin (ASCII)" and "Latin-1 Supplement" and you will find pictures of 256 words in VISCII charset.

3. Why does it called Unicode Typepad?
Now, we can understand why the character map of WinVNKey is called Unicode Typepad. This is because this character map helps us enter all Unicode characters not on the keyboard by using the mouse to copy and paste.

Here we see the use of this Typepad to define the macros. For example, we want to define macros $(dù) is the Unicode character with U+2602 code, which is the third letter in the first row of Figure 8. But how can we attain this letter when it is not on the keyboard?

WinVNKey have many solutions to this problem. One such solution is to use Unicode Typepad as follow. From the Main page (Figure 1), click Macro > Macro Files > [Select Macro Page No. 1] > Edit > Add. We will see a dialog like Figure 10. Bottom of the dialog has 3 blank boxes. We type $(dù) in the first box. Then right click mouse to over the second box and then select "Choose a Unicode Character" At that time, a frame will appear as Figure 11, a bit like Unicode Typepad.

If you know the code of the word, we can trace as Figure 9: Click the black arrow below Script button > Goto character > type 2602 in box. If not know the code, then we must press the right arrows (Figure 11) to flip the pages and discover the text with umbrella shape (the letter codes U+2602). After finding the word and, then click on the text. Immediately, the Unicode Typepad (Fig. 11) will disappear and the umbrella character appear in the macro dialog box at Figure 10. Then press "Enter" to enter the macro on the file.

Figure 10: Use the menu to enter Unicode characters in column 2 of the Macro.

Figure 11: Click the letter will enter text into column 2 of the Macro.

5. WHY HAVING VIETNAMESE CHARSET (CHARACTER SET – ENCODING) CONVERSION ?

Currently, most of us and almost all Vietnamese websites use Unicode fonts to type Vietnamese. The reason Unicode is the international standard code, it supports the Vietnamese language and is installed in the Windows. From Windows 98 SE onwards has support Unicode font system. Since this is an international standard font system, so when the Vietnamese language editor use Unicode fonts, people can read Vietnamese anywhere in the world, as long as that computer supports Unicode. Unicode has the standard fonts as: Times New Roman, Arial, Tahoma, Verdana, ...

However, Unicode fonts do not support the Vietnamese writing as in a same variety of European and American writing. For printing Vietnamese language in better artful, the newspapers, publishers, ... still love to use the fonts of the other charsets. For example:

- The fonts TCVN (ABC) have the form .VN (dots at first, then the word VN). Eg. VnTimes. VnArial ...
- The fonts VISCII have word VI in the prefix. Eg: VI Phong Lan, VI Thuy Tien, ...
- The fonts VNI VNI have word VNI in the prefix. Eg VNI Times, VNI Helve ...
- The fonts VPS have word VPS in the prefix. Eg: VPS Times, VPS Long An, ...

The Vietnamese language writting with the old charset TCVN (ABC), VISCII, VNI, VPS, etc. will not display properly if we do not install the corresponding font on the computer. VNI charset is used widely in the South of VN, and charset TCVN (ABC) is preferred in the North. But in overseas, people use a variety of charset such as VNI, VISCII, VPS.

Because there are many different Vietnamese charsets, each of area uses different charset, then people could not read the documents sent from the South to the North, or from a homeland to abroad because there is no correct font. Arose from this situation, there is the need to convert the charset so the computer can read. It is also one of the goals of WinVNKey.

WinVNKey can convert charset for plain text and text in RTF (rich text format).

Plain text is the text contains only words that we type in, such as documents stored by Notepad or Word, Wordpad stored in text form. If we open the text in Notepad, we only see the content (ie characters that is typed into text), but there were no data about the fonts and formatting.

Text in RTF is a document containing both content and data about the fonts and formatting (colors, exposure, font size, italic, bold, etc.). If we open the text in Notepad, we will see a lot of strange words which are not the words that we typed in, sometimes mixed with some content text. This strange words are the data about the fonts and formatting of the text.

Plain text conversion is to change the charset of content only. And converting the documents in RTF is a more complicated: changing charset of the content, changing font name but preserve the font style: color, exposure, font size, italic, bold, etc.

6. CONVERT BETWEEN VIETNAMESE CHARSET FOR PLAIN TEXT

When we open a file, select a paragraph, then highlight it and press CTRL-C mean we have copied the text into a special area in memory area called a clipboard or temporary records. Thus, documents can be stored in a file, on your hard drive or stored in memory. WinVNKey enable to change the charset of plain text when it is placed in the file or in clipboard.

A. Convet from file

To convert whole file of plain text, we must store the text in *. txt format. Some editors only allow storage in a single format is plain text format, such as Notepad. The word processors are supported storage in multiple formats, including *. txt format is plain text format [Word Document (*. doc) > File > Save As> Plain Text (*. txt)].

◊ Already knowning the charset of source text
Example: We have a plain text file which is the poem about parents, and we had known that poem is typed in the VIQR charset.

Figure 12: Documents written in VIQR (also known as VietNet).

This file is named ChaMe.txt and stored in a directory C:\CaDao.
Now, we want to convert the file to Unicode and save it in with the same file name in a other subdirectory. We do the following steps:

Figure 13: Convert charset for the plain text..

1.    Select [Main Page > Run > Convert …].

2.    WinVNKey will display a panel as shown in Figure 13, we filled out the appropriate words in the "Source File" and the "Destination File" in the "Plain Text" page.

3.    In line "Source is in", select [File] and [3.VIQR (VietNet)] because the source file is in VIQR charset.

4.    In line "Destination is in", select [File] and [4.Unicode] because we want to transfer files into Unicode.

5.    In the group "Source Files", click the button with image of opening the file to go in folder and select the correct source file.

6.    In the group "Destination File", select [Same filename, different subdirectory] in a way as Figure 14:

Figure 14: Select how to make destination file.

(WinVNKey will automatically fill in the "Directory" and the "Filename" boxes in the group "Destination File". If we do not like filenames and directory names that WinVNKey filled in, then we can edit them as you like).

7.    Press button "Convert" to transcode.

8.    Viewing results in the box "Status"

9.    When the word appeared as "done", we can view the transcoding results in file ChaMe.txt by clicking the blue word "Filename". ChaMe.txt file will appear as Figure 15:

Figure 15: Results of conversion from text format VIQR to Unicode.

◊ Not knowning the charset of source text
WinVNKey can guess the charset of the source text. The same example above with the ChaMe.txt file, if we are not sure the charset of source text, in step 3, we can choose ["0. Auto (Guess charset)] in row "Source is in" as Figure 16:

Figure 16: Ask WinVNKey guessing the charset of source file.

After that, click the button "Convert", the "Status" box will show the predicting results for charset and the converting results. If the result is wrong, you can click on the blue word "Status" for details of the charset. You will find a list of charset are listed based on the number of misspelled words from least to most errors. Charset selected is the charset with least misspelled words. In the case of same class (with the same number of words misspelled), in theory we can choose any charset as a source charset.

If the first charset selected for output conversion had error, we will convert again. This time, we select the source charset is the second charset (second least error) and should not select "0. Auto (Guesse charset)”. Continuing this process few times, we will have correct results of conversion.

In fact, if having full English text (ie ASCII charset), the guessing result will have many the answers because most all Vietnamese charset contain ASCII. In this case, we can say to use ASCII charset (most accurate) but can also say using charset: VISCII, VNI, VPS, ABC, etc. When converting any text, it will also have the same result.

B. Convert from clipboard by Conversion dialog box

If we only need to convert the charset for one paragraph only, it is best to copy the text to the clipboard, then use the converting function from the Clipboard. This function merely of the charset conversion, which clears out all information on the format, means only converting the content. Therefore, we can convert on each paragraph of text files in any form: *.doc, *.txt, Notepad, etc. ...

For example: I recently purchased a computer. The computer has Microsoft Word and just the Unicode fonts (like Arial, Tahoma, Times New Roman ...), and not yet downloaded Vietnamese fonts of any charset other than Unicode. My friend sent to me a peom files, Hoa sen.doc typed on Microsoft Word and sent via email in the Attachment. When opening the file in the Attachment, I found as Figure 17:

Figure 17: Text can not read because the font used is incorrect with charset.

I do not know the poem was typed in by what charset, so to read as well as to save the poem in Unicode, I do the following steps:

Hình 18: Hoán chuyển văn bản nằm trong clipboard.

Figure 18: Swaps the text in the clipboard.

1.    In Microsoft Word, Select the text and Copy, then all text will be put into the clipboard.

2.    Start WinVNKey.

3.    Select [Main Page > Run > Convert].

4.    WinVNKey will displays a Conversion panel, we select the appropriate information for line "Source is in" and line "Destination is in" on "Plain Text" page as Figure 18 above.

5.    Press the "Convert".

6.    View results in the “Status” box.

7.    Back to Microsoft Word, select [Edit > Paste] to paste the entire text, just has been converted at clipboard, into MS Word again. Results will be as Figure 19:

Figure 19: Text after the copy back from the clipboard.

Note: In step 1, we can choose to highlight only a portion of the file. We can also use the [Cut] instead of [Copy].

C. Convert from the clipboard by menu

Converting method from the clipboard just above relatively spend more times due to go through Conversion dialog for plain text. WinVNKey support a very fast conversion method as follows.

1.    Select the text.

2.    Press and release the Ctrl key twice.

3.    Right click the mouse to display a menu as in Figure 3.

4.    Then click the converting menu B (Figure 3).

5.    Conversion results will immediately replace the selected text that we do not need to paste at all.

Sometimes we just want to see the result of conversion only, and do not want the converting result replace selected text. WinVNKey have anticipated this event and provide menu E1. Specifically in the above five steps, step (4) and (5) is replaced as follows:

4 '. Then click the converting menu E1 (see Figure 3)
5 '. Conversion results will be contained in a draft file and displayed in Notepad.

How does WinVNKey know the source and destination charset to convert?
In step 4 above, how WinVNKey know the source and destination charset to convert correctly? The answer is WinVNKey based on the information in menu C (Figure 3). If the charset listed in the C menu is incorrect, users can click on this menu C to display a dialog “Choose Charsets” like Figure 20.

Figure 20: Dialog box for choosing in advance the source and destination charset.

This box has two combobox contains a list of source charset and destination charset. These two lists are as same as the two lists of source charset and destination charset in Conversion dialog box (Plain Text page) in Figure 13. After choosing the source and destination charset, we press OK, then this charset will be effective permanently for menu B and E1 unless we choose otherwise.

D. Convert from the clipboard by hotkeys

Looking at conversion menu in Figure 3, we will see the following:

-      Menu B has a shortcut <CTRL-C> <CTRL> <B> , that is, press CTRL-C to copy, press and release the Ctrl key once, then press B key (do not press the Shift key.)

-      Menu E1 has a shortcuts E1 ,<CTRL-C> <CTRL> <D>, that is, press CTRL-C to copy, press and release the Ctrl key once, then press the D key (do not press the Shift key) and mouse.

In short, instead of a mouse, you can use hot keys as follows:

1. To convert and replaced directly in the text:
- Select the text.
- Press the key sequences <CTRL-C> <CTRL> <B>.

2. To convert and displays them in clipboard:
- Select the text.
- Press the key sequences <CTRL-C> <CTRL> <D>.

7. FONT CONVERSION FOR TEXT IN RTF FORMAT

WIndows 98 SE trở
WinVNKey enables converting RTF text from many source fonts to many different destination fonts. When WinVNKey converts font, it also automatically convert the charset (encoding) of the source font to the charset of destination font without the help of user.

Function of conversion RTF documents in WinVNKey has properties as: preserving fonts, colors, exposure, font sizes, italic type, etc. of the source text.

To convert RTF documents, we have to save text in *.rtf format. Steps: [Word Document (*.doc) > File > Save As > Rich Text Format (*.rtf)].
Example: A publisher has a text file "Short Story Collection" (Short Story Collection.doc) written in MS Word Document with a lot of Unicode fonts or VPS, or different TCVN, different size, different colors. Now the publisher want to convert to VNI font to print the book because in long times, the printing system had been used with VNI fonts. The publisher has three options as follows:

(a) Open the original file, copy each paragraph, convert charset then paste them back to file.
This method has been described in Section 6.C and 6.D.1 above.

(b) Or save text in *.txt format and then convert from plain text to VNI charset, then restore the format by ownself.
When save documents in *.txt format, all information about format will be lost, only text content left. Wanting to recover format, we have to start over by hand: Use Microsoft Word to open documents, re-tune the format, colors, fonts that resemble the original text, and finally save documents in format *.doc and print it out.

(c) Or save the text in *.rtf format and then convert it to VNI by WinVNKey.

After that is done, the new text will be almost identical to the source text. For example, if the source text using Times New Roman or VPS-Times fonts, the destination text will automatically be converted to VNI-Times font because this font is similar to Times New Roman or VPS-Times font. Only sharp-eyed person can see the differences between VNI-Times, VPS-Times and Times New Roman fonts.

If the publisher choose (c), he must do the following steps:

Figure 21: Conversion dialog box for RTF format document.

Use Microsoft Word to open file "Short Story Collection". Assuming this file is "Short Story Collection.doc" located in the directory) "C:\Download".

1. Save file in *.rtf format [Word Document (*. doc) > File > Save As > Rich Text Format (*. rtf)].
2. Select [Main Page > Run > Convert]. WinVNKey will display a Conversion dialog such as Figure 21.
3. Enter the appropriate parameters into the "Source File" and the "Destination File" groups in the "RTF Files" page.
4. In the "Choose a font replacement table - Table", select [Change to VNI] because we want to transfer file to VNI font.
5. In the "Source Files" group, click the button with image open the file to go into directory and select the correct source file.
6. In the "DestinationFiles" group, select [Same filename, different subdirectory] in Figure 22 as follows:

Figure 22: Select how to make destination file.

(WinVNKey will automatically fill in the "Directory" and the "Filename" boxes in the group "Destination File". If we do not like filenames and directory names that WinVNKey filled in, then we can edit them as you like).

7. Press the "Convert" to switch fonts.
8. Viewing results in the box "Status".
9. When the word appeared as "done", we can view the results of font conversion in file Short Story Collection.rtf by clicking the arrow at the blue word "Filename".
10. Finally, save this file in original format *.doc [Rich Text Format (*. rtf) > File > Save As > Word Document (*.doc)].

From the above example, we can move from one font to another font easily, such as in computers we have documents written in VISCII, TCVN, VPS, VNI fonts, ... we can convert to Unicode font and then launch them quickly on internet.

In general, the converting function for RTF documents in WinVNKey are very various. These are only just a basic example. For details, please see the "Guides" in the "RTF Font Conversion” dialog [Main Page of WinVNKey > Run > Convert > RTF Files > Table > Black arrows black next to word Table]

Need to say more, there is a difference between other software and WinVNKey in the RTF text conversion.

◊ Other softwares: Consider the full document was written by only one charset, such as VNI. Then they convert the charset, then rename fonts. For this reason, if the source file contains multiple charsets (one paragraph use VNI, other use VPS, or ABC, or Unicode, etc.), then these softwares can not convert.

◊ WinVNKey: We do not need to choose the source and detination charsets. We can use different fonts/charsets in source files (that is, there may be some word clusters are VNI , some of other word clusters are VPS, etc.)
We can decide the name of destination font. For example, when converting into Unicode fonts, we can choose as follows:

• All source fonts look like Courier font (VISCII Minh Quan font, VNI Aptima font, VPS any x font, etc.) we can choose converting to Courier New.
• All source fonts look like Times font (VISCII Times font, VNI VNI-Times font, VPS any x font lok like Times, ...) we can choose converting to Times New Roman.

8. CONCLUSION

In addition to the special features presented above, WinVNKey has many other diverse functions. To find out these functions, when running WinVNKKey, just click the related hyperlinks for detailed explanation.

WinVNKey is a software for typing Vietnamese and other languages in the Windows environment by TriChlor programming groups in the United States, made in 1992. Since version 4.x.x or later, Dr. Ngo Dinh Hoc upgrade WinVNKey to a multilingual keyboard driver. WinVNKey run on NT/2K/XP/2003/Vista Windows.

Particularly for those who have not mastered a computer, they can read the article "Express Manual for WinVNKey”. This article shows how to download, install WinVNKey in computer, how to choose the functions commonly used in WinVNKey.

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APPENDIX

Some basic tips about

VIETNAMESE FONT MANAGEMENT FOR WINDOWS

(This Appendix was written by adapting Le Hoan - Mediazone)

1. How many fonts is enough?
2. How to install more fonts.
3. How to remove fonts.

1. How many fonts is enough?
Installing fonts for Windows more or less depending on the needs of users, but too large numbers will affect the speed of Windows. For most users, the number of basic available fonts supplied by Windows is sufficient, no need to install more.

However, some Vietnamese keyboard or graphic softwares to install will automatically add a lot of fonts in Windows, and the installation of the Vietnamese font with all sorts of charsets (ABC, VISCII, VNI, VPS , BK, ...) also significantly increase the total number of fonts. To reduce the number of fonts in Windows, you can follow the following principles:

-      To read Vietnamese documents: Only need installing one font represents for one Vietnamese charset then you are able to read all the text in Vietnamese, for example, simply install one font for VNI 1 byte charset , one font for VNI 2 byte charset, then we can read all the text written by VNI fonts without installing the whole set of VNI font, with hundreds of different font style.

-      To print Vietnamese document: You should install a standard set of font with many font styles for printing service. When need printing the document written in other Vietnamese sets of font, we should convert the font/code of the standard set of font, and choose the font style which is suitable with source font before printing.

-      For English fonts: If we do not wish to print for publishing, then we do not need to install any more font of the applications except the fonts of Windows.

2. How to install more fonts
- We click: Start > select Control Panel > click the Fonts icon 2 times.
- In the Fonts window, we click on: File > Install New Font ...
- Find the path to the folder containing the fonts to be installed and then select the font you want to install by clicking on it (hold down Ctrl key to select multiple fonts if required), then press the OK button then fonts will be installed.

3. How to remove fonts
We click: Start > Control Panel> click the Fonts icon 2 times.
In the Fonts window, you press the last button to the right of the toolbar to select the fonts listed in details. We can press 2 times on Fonts name to see how is the font style, and if having the fonts not need, can choose to delete it but beware the following:
- Do not delete the fonts with an red A symbol and O blue.
- Only delete the TT fonts icons and they are not the same day and with the basic fonts when Windows installed.

oOo

- Author of Vietnamese original document: Hoc Dinh Ngo & TuBinhTran

- Author of English translation: TuBinh Tran 

- Web design: TuBinh Tran